Job Description

Job Title: School Secretary

Location: Bryn Mawr, Pennsylvania

Employment Type: Full-Time

Salary Range: $50,000–$60,000 per year

Key Responsibilities

• Administrative Support: Manage daily office operations, including answering phones, handling correspondence, and maintaining calendars.
• Student Records: Maintain and update student records, attendance logs, and report cards in compliance with district policies.
• Communication: Serve as the first point of contact for visitors and callers, providing information and directing inquiries appropriately.
• Scheduling: Coordinate appointments, meetings, and events for school staff and administration.
• Financial Tasks: Handle basic bookkeeping duties, such as processing payments, managing petty cash, and preparing financial reports.
• Supply Management: Order and inventory office and classroom supplies, ensuring necessary materials are available.
• Confidentiality: Handle sensitive information with discretion, adhering to FERPA and other privacy regulations.
• Technology Use: Utilize office software and school information systems (e.g., PowerSchool, Infinite Campus) for data entry and communication.
• Support Services: Assist with the coordination of substitute teachers, field trips, and special events as needed

Qualifications

Required:

• High school diploma or equivalent.
• Minimum of 2 years of administrative or clerical experience, preferably in an educational setting.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to maintain confidentiality and handle sensitive information

Preferred:

• Associate’s degree in Business Administration or related field.
• Familiarity with school administrative software systems.
• Experience in a school office environment

Work Schedule

• Monday to Friday, 8:00 AM – 4:00 PM (40 hours per week).

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