Job Description

A fast-growing public relations firm is seeking a highly organized, proactive, and detail-oriented Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will be a self-starter with excellent communication skills, the ability to manage multiple priorities, and a strong sense of initiative. This role is essential to maintaining an efficient, organized, and welcoming work environment.

Responsibilities:

• Oversee and coordinate daily office operations, manage office maintenance, security, phone and IT systems and processes.
• Serve as the main point of contact for internal staff and external vendors for both the NY and LA offices
• Troubleshoot general office inquiries with staff
• Develop and implement office policies and procedures
• Update all staff related documents, phone lists, addresses, birthdays, handbook
• Approve expense reports, vacation days and general staff needs
• Lead efforts with recruiting, interviewing, and onboarding new staff.
• Coordinate internal HR tasks in collaboration with the company’s PEO and business management teams.
• Handle shipping, mail, and messengers for the office
• Handle purchasing office supplies, kitchen supplies, computers, equipment, and phones etc. as needed
• Coordinate company events and team-bonding activities, such as the annual holiday party

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role. Minimum 2 years preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with other business software.
• Excellent organizational and multi-tasking skills
• Able to work on multiple projects at once with the ability to prioritize tasks
• Strong ability to solve problems, be resourceful and think independently
• HR experience a plus
• Able to handle any/all confidential information, issues and matters in a sensitive manner
• Ability to maintain a high degree of professionalism in a fast-paced work environment
• Enthusiastic, committed, and proactive; can be counted on to get the job done.

Benefits:

• Company sponsored Health, Dental, Vision, and additional insurance offerings
• Paid Time Off & Paid Holidays
• 401(k) Program

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