Job Description

Office Manager & Executive Assistant

The role reports directly to the CFO/COO and is responsible for all aspects of running the office and assisting the team. We are a driven, focused, highly collaborative and team-oriented Firm that strives for best-in-class business practices across the Firm. The Office Manager/EA should be highly service oriented with a focus on ensuring all business processes are tightly controlled and very organized. This hands on and detail-oriented person will be the go-to person for the team.

Salary range commensurate with experience : $110-150k base range + discretionary bonus, fully paid healthcare benefits, 401k match, free lunch and flexible PTO policy

Onsite 5 days/week in Midtown East, NYC

Hours: flexible generally around 8a-6p

Responsibilities:

• Executive Assistant to Founder and senior partners when necessary (30% of the role)
• Manage all building maintenance requests, coordinate and liaise with building management and engineers
• Order supplies for office, including stationery, food & drinks, daily lunch, office supplies, tech supplies, maintain inventories of supplies
• Manage accounts payable, reconcile credit card bills, maintain payables report, ensure all payables are paid timely
• Coordinate with travel agents to book and modify travel arrangements for team, ensuring compliance with T&E policy
• Prepare T&E reports, ensuring compliance with T&E policy
• Set-up and coordinate meetings, manage conference rooms
• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answering, screening and forwarding any incoming phone calls while providing basic information when needed
• Receiving and sorting daily mail/deliveries/couriers
• Maintain detailed calendar of company meetings, reconcile to sell side meeting lists, upload to annual broker vote

Qualifications / Experience Required:

• Undergraduate degree with 3+ years of experience, preferably in financial services
• Team player, able to collaborate and coordinate with other team members
• Highly organized with good writing skills. Excel, Word, PowerPoint, etc.
• Service oriented and confident, able to manage multiple tasks simultaneously
• Able to monitor and manage high priority situations and emergencies outside of office hours, including nights and weekends where necessary

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