Job Description

TSS is assisting our client, an award-winning mid-size legal firm, in hiring a Legal Office Manager. This is a full-time, onsite opportunity in NYC, NY.

Schedule: Monday-Friday 9am-5pm

This key position is responsible for managing daily office operations, coordinating support services for a team of 5 Attorneys, and ensuring the efficient execution of legal and administrative procedures.

RESPONSIBILITIES:

• Maintain and manage a wide array of legal materials—such as litigation records, formal agreements, court submissions, and related communications—ensuring they are filed promptly and accurately across local state and federal jurisdictions.
• Draft, assemble, and process court filings, including memoranda, legal motions, and procedural discovery materials, coordinating with attorneys to meet deadlines.
• Handle scheduling for legal professionals, including tracking important dates, court obligations, internal and external meetings, and arranging travel as needed.
• Deliver advanced administrative support, including managing communications via phone and email, drafting written responses, and routing inquiries appropriately.
• Interact with clients, court representatives, legal counterparts, and third parties in a polished and professional manner.
• Manage day-to-day office operations for a New York-based location, working with the main office to oversee supply inventory, equipment upkeep, and space functionality.
• Coordinate onboarding logistics and workspace access for new hires and visiting legal staff, collaborating with tech support to ensure smooth system access.

QUALIFICATIONS:

• Significant hands-on experience supporting litigation practices and managing office operations in a legal environment; must bring a solid track record of success in both areas.
• Undergraduate degree in a field such as legal studies, business, or another discipline related to law office administration.
• Well-versed in submitting filings electronically through court portals across multiple jurisdictions, including both local state and federal venues.
• Knowledge of legal document organization systems, such as platforms used for managing case files and internal records.
• Experience generating citation-related tables (e.g., tables of authorities/contents) using specialized legal formatting software.
• Familiar with platforms used for tracking attorney hours and preparing invoices within a law firm billing system.
• Strong written and verbal communication abilities, with a professional and service-focused approach to working with clients and colleagues.

COMPENSATION AND BENEFITS:

The salary range for this role is $85,000-$100,000yr DOE. All health coverage starts on your first day! Health benefits include: Medical, Vision, and Dental. Other benefits: Life Insurance, AD&D, LTD, 401k, Pet Insurance, 10 days PTO, and Paid Sick Leave.

ABOUT US

TSS (Temporary Staffing & Search) is a boutique employment agency established in 1999, dedicated to connecting exceptional talent with organizations that are making a difference. Originally founded as Temporary Staffing by Suzanne Ltd., TSS has evolved over the years while maintaining its core belief: that every person has value and deserves to be treated with respect. We are still a woman-owned enterprise, and we continue to nurture the strong personal relationships we've built over the past two decades within our extensive network of job seekers and employers.

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